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Privacy Policy

Effective Date: 1 December 2025

This Privacy Policy explains how PROFESSIONAL SOCIAL NETWORKS LTD(“we”, “us”, “our”) collects, uses, stores, and protects personal data through the website of the The Producers Room (“Website”).

We are committed to protecting your privacy and processing your personal data in accordance with the UK GDPR, EU GDPR, and applicable data protection laws.

1. Data Controller

The data controller responsible for your personal data is:

PROFESSIONAL SOCIAL NETWORKS LTD
London, United Kingdom
Email: moat@theproducersroom.com

2. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Identity Data: name, surname

  • Contact Data: email address, company name, job title, country

  • Registration Data: conference registration and ticket information

  • Payment Data: processed securely by third-party payment providers (we do not store card details)

  • Technical Data: IP address, browser type, device information, cookies, and analytics data

  • Marketing Preferences: subscription and communication choices

3. Legal Basis for Processing

We process your personal data on the following legal grounds:

  • Performance of a contract (conference registration and participation)

  • Consent (marketing communications, cookies where applicable)

  • Legitimate interests (event organisation, service improvement, analytics)

  • Legal obligations (accounting, regulatory requirements)

4. How We Use Your Data

We use your personal data to:

  • manage registrations and ticket purchases for MOAT Conference;

  • communicate important event-related information;

  • provide customer support;

  • send marketing and informational communications (you may unsubscribe at any time);

  • improve the Website and user experience;

  • comply with legal and regulatory obligations.

5. Cookies and Tracking Technologies

The Website uses cookies and similar technologies to ensure proper functionality and collect analytics data.

You may manage or disable cookies through your browser settings. 

6. Data Sharing and Third Parties

We may share your data with trusted third parties, including:

  • event management and ticketing platforms;

  • payment service providers;

  • email communication and analytics services;

  • IT and hosting providers.

All third parties process data under contractual obligations and in compliance with GDPR requirements.

We do not sell your personal data.

7. International Data Transfers

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, including Standard Contractual Clauses or equivalent legal mechanisms.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this Policy, or as required by law.

9. Your Rights

Under GDPR, you have the right to:

  • access your personal data;

  • request correction or deletion;

  • restrict or object to processing;

  • withdraw consent at any time;

  • request data portability;

  • lodge a complaint with the Information Commissioner’s Office (ICO) or your local supervisory authority.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

11. Contact Us

For privacy-related enquiries or to exercise your rights, contact us at:
📧moat@theproducersroom.com​

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